Terms and Conditions



10% discount is granted on rates until December 31, 2018

Cancellation is possible until March 31, 2019 with a 30% cancellation charge. After April 1st, 2019, the cancellation charge is 100%

Reservations, annulations et reimbursements

Registration fees are payable in advance of conferences, round tables, ceremonies and meals for which they are required. Reservations and payments are to be made exclusively online at www.icom.fm

The confirmation is sent by email upon confirmation of payment, in the form of an entrance badge and a downloadable invoice. The receipt of the online booking constitutes a formal agreement of participation and acceptance of our terms and conditions.

As part of the reservation process, the number of places is limited. Registrations will be processed in the chronological order of their receipt.

Partial or complete cancellation of a reservation is possible at any time until March 31, 2019 on the website www.icom.fm. The refund will be made after deduction of a cancellation fee of 30% of the total amount. Fees retained may be higher if bookings have been canceled in several installments. No refunds will be made for registrations canceled on and after April 1st, 2019 nor for non-presentations at the event.

The organizer reserves the right, if necessary, to change the rooms allocated to one or more round tables, according to the technical, practical or security needs. This may affect the actual availability or not of the simultaneous translation service.

In case of any difficulties regarding a reservation or a cancellation, contact the ICOM team on the CONTACT page of the website www.icom.fm

Failure of a speaker to attend does not constitute a cause for refund or cancellation. In the unlikely event that organizers deem it necessary to cancel the event, all prepaid registration fees will be refunded. The organizers reserve the right to modify the speakers on the list or the program. Should the program be modified, the organizers will make every effort to inform the participants.

The Grand Lodge of France will not be responsible for reimbursement of travel expenses or accommodation arrangements made by participants.

In no event shall the Grand Lodge of France be held liable for indirect, incidental or consequential damages of any nature whatsoever (even if the cause of such damage was known or could have been known by the Grand Lodge of France) arising in connection with the products and services, their use, sale or the present site, and in particular in the following cases:

  • Delays in the announced beginning or end of conferences and roundtables
  • Change of speakers of the conference
  • Reduced conference duration
  • Technical issues during the conference
  • Total or partial cancellation of the conference for meteorological issues
  • Total or partial cancellation following an injunction or prohibition of a competent administrative authority

In these cases, no total or partial refund may be required from the organizer and registration fees will be retained by the organizer. The organizer reserves the right to change at the last minute programs or speakers. As such, its responsibility as an organizer is exempt and these changes do not give the participants the right to compensation.

Force majeure

The Grand Lodge of France does its utmost to fulfill its obligations, but cannot be held responsible for delays resulting from circumstances beyond its control, such as strikes, wars, natural disasters or other that would prevent the transport or delivery of orders, services and documents, or even the impossibility of carrying out the event ICOM 2019 and to execute the services sold for any cause not dependent on its will.

Privacy and picture rights

When you participate in ICOM 2019 as an animator, speaker or simple participant, you agree to be filmed or photographed. As a speaker, you may be photographed as a group or crowd, or alone. Your participation automatically implies your agreement on these photos. French law provides that beyond a certain number of people in a photo, your right to the image cannot be invoked. As a speaker, you agree that your presentation will be filmed and recorded. You agree to use only copyright-free content or for which you have made the necessary licenses purchases (images, sounds). You agree that your presentation will be broadcast by the organizers and published in the Proceedings.

Note : The English translation is provided as a courtesy but in case of any dispute the French original shall be considered correct and any difference shall at all times be governed by the laws of the French Republic.